Please find the information for an addendum (#1) to RFP 20-01:

• ECF Plans can be obtained by contacting Rayl Engineering at (alan@rayleng.com)
• Provide a unit cost/cubic yard for 5’ wide, 4” thick, fiber mesh reinforced concrete sidewalk
• Plans will be available prior to final contract negotiations.

The deadline for submission has been extended until Friday, April 24, 2020 at 3PM.

QUESTIONS

1. Part 1 – GENERAL – WORK BY CONTRACTOR…STATES.

Contractor will also construct 5’ sidewalk along the eastern/southern right-of-way in accordance with plans prepared by Rayl Engineering & Surveying, LLC.

Can you send me that plan showing the sidewalk?  The ECF plans I received do not show this sidewalk. Plans are not yet prepared. Please provide the concrete unit cost. Plans will be complete prior to final contract negotiations.

1. The ECF Plans call for the work to be from station 117+50 to station 125+89.21.  This is consistent with the quantities provided.  The ECF plans also show a 1’ deep swale on the West side road with (4) “ditch” blocks.  Will the swale and the (4) ditch blocks need to be constructed?  If so, does the pricing go in item #5 in bid scope sheet?  Can you provide a detail for the ditch blocks? The swale and ditch blocks were previously constructed. Nothing is needed for these items.
2. The existing clay / millings road (according to the plans) is now at or close to final grade.  This means the road way will need to be excavated out approximately 11.5” to accommodate the clay, limerock, and asphalt.  Where do we price this item? In subgrade prep.
3. Since this is governed by SWFWMD, will you need certified as-builts? Project has exemption. Town will address formal as-builts from contractor provided redlines.
4. Can this section of the road be closed to traffic during construction? Yes.
5. The plans show silt fence.  Which Item do we place the pricing for this? Silt fence won’t be installed as shown on the plans. We will adjust final quantities and costs with the selected bidder prior to contract finalization.
6. Will the City require soil testing…densities?  If so, which item do we place the pricing for this. Yes, all standard testing will be required. Show as an allowance, please.
7. Will the permanent striping be thermoplastic? Yes.
8. Where do we price the MOT portion of the work? Include with mobilization, please.

Addenda #2 (Responses to Questions)

Questions

• Per the scope of work we are to “Supply (10) 316 stainless steel rectangle air diffusers”.  Please confirm this is accurate? There 25 aerator units in the tank.
• Please specify the schedule of stainless steel 316 pipe. The schedule of the stainless steel is 40.
• Please supply as-builts of the tank.  See below.

Please find a list of resources:

• If you have been shutdown due to COVID-19, click on the link for information before restarting utilities: CDC guidance on restarting building’s water system’s post shutdown
• Central Florida Development Council Website – https://www.cfdc.org/covid/
• State Emergency Response Team resources link – https://content.govdelivery.com/accounts/FLDEM/bulletins/2856c87
• Florida Department of Health website – https://floridahealthcovid19.gov/
• Peace River Center website – https://www.peacerivercenter.org/

NOTICE OF VIRTUAL PUBLIC MEETING DURING PUBLIC HEALTH EMERGENCY

*We have experienced problems with the Safari web browser and Zoom platform, so please use a different browser (i.e. Chrome, Internet Explorer, etc.).*

The Town of Dundee announces a virtual public meeting to which all persons are invited to attend by use of Communications Media Technology as more specifically set forth herein.

DATE AND TIME: April 14, 2020 at 6:30 PM.

PLACE: Due to COVID-19, no physical location(s) shall be available for persons interested in attending the regular Town of Dundee Town Commission meeting. As a result, the Town of Dundee announces a virtual public meeting to be convened pursuant to the Governor’s Executive Orders 2020-52, 2020-69 and 2020-91; §§ 120.54(5)(b)2 and 252.36, Florida Statutes; and §2-28.1 of the Code of Ordinances of the Town of Dundee. The Town of Dundee will hold its virtual public meeting by Communications Media Technology, as follows:

Join Zoom Meeting:             https://zoom.us/j/453833196

Meeting ID:                         453 833 196

Dial-In Phone Number:        +1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

877 853 5247 US Toll-free

888 788 0099 US Toll-free

CONNECTION INFORMATION: For persons attending the Town of Dundee by the Zoom virtual platform, please ensure that all registration and system requirements have been satisfied prior to the “DATE AND TIME” provided herein.

AGENDA: A copy of the agenda for the Town of Dundee virtual public meeting may be downloaded by visiting https://townofdundee.com/government/agendas-minutes/ or by contacting: Trevor Douthat, IT Manager, at tdouthat@townofdundee.com or (863) 438-8330.  Please click on the link below for the agenda:

PUBLIC COMMENT: The public is invited to provide comments on agenda items scheduled for official action (not public comment for ministerial items) during the virtual meeting conducted by CMT, as follows: (a) connecting to the virtual meeting platform and participating during the meeting; (b) emailing written comments of 400 words or less to Trevor Douthat, IT Manager, at publiccomment@townofdundee.com on or before April 13, 2020 at 3:00 PM; or (c) by mailing written comments of 400 words or less to P.O. Box 1000, Dundee, FL 33838 on or before April 13, 2020 at 3:00 PM.

SUBJECT MATTER AND PURPOSE: As a result of COVID-19 and Executive Orders 2020-52, 2020-69 and 2020-91, the Town Commission of the Town of Dundee shall consider declaring a state of emergency, the exclusive use of Communications Media Technology for holding public meetings and conducting official business, other emergency matters, and other general matters, as follows:

Resolution No. 20-09 – State of Emergency Due to COVID-19

Resolution No. 20-11 – Authorizing Use of Communications Media Technology for Public Meetings

Resolution No. 20-10 – Lime Street Drainage Repair

Resolution No. 20-08 – Professional Engineering Services with Rayl Engineering

Resolution No. 20-12 – Professional Engineering Services with Carter Kaye Engineering

Discussion and Action Item: Master Continuing Contract with Rayl Engineering

Discussion and Action Item: Master Continuing Contract with Carter Kaye Engineering

Discussion of Ministerial Item: Grands at Lake Hamilton Development

Pursuant to the provisions of the Americans with Disabilities Act and F.S. §286.26, any person requiring special accommodations to participate in this meeting is asked to advise the agency no later than forty-eight (48) prior to the virtual meeting by contacting: Trevor Douthat, IT Manager at tdouthat@townofdundee.com or (863) 438-8330. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

If any person decides to appeal any decision made by the Town Commission with respect to any matter considered at this virtual public meeting, he/she/it will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence from which the appeal is to be issued.

For more information and/or to submit written or physical evidence intended to introduce at the CMT proceedings, you may contact: Trevor Douthat, IT Manager at tdouthat@townofdundee.com or (863) 438-8330.

As a friendly reminder:

Until further notice, Town Hall will be closed to the public and will not be open to take payments.

Town staff will be in Town Hall from 8AM to 5PM to answer calls and email inquiries. Please call (863) 438-8330 or email tdouthat@townofdundee.com. Utility payments can be made via the Town’s drop box, over the phone or at townofdundee.com. Fees for online payments are being waived at this time.

For after-hours utility emergencies please call (863) 439-7966.

Customers needing building permits should call (863) 438- 8330 x223 or email dlooper@townofdundee.com to make an appointment.