Purchasing for the Town of Dundee is coordinated through the Town Clerk’s office. In conjunction with the Administration & Finance Division, the purchasing department is responsible for the procurement of all goods and services in a manner that is ethical, impartial, open, fair, honest, and in accordance with policies, procedures, and laws.
The Purchasing Department administers all Request for Bids (RFB), Request for Proposals (RFP), Request for Qualifications (RFQ), Request for Quotation (RFQ), and Request for Information (RFI) in order to obtain goods and services in the most cost-effective, timely and professional manner.
In addition, the Purchasing Department also works with all town departments to:
- Process purchasing requisitions,
- Determine appropriate purchasing methods,
- Assist in obtaining quotes
- Develop standard specifications
- Consolidate requisitions and purchase of like items to obtain the maximum economic benefit and cost savings
- Explore the possibilities of buying in bulk to take full advantage of quantity discounts.
- Manage the City’s surplus property to include arranging for disposal through an online auction.
- Develop purchasing policies and procedures for the purchase and contract of all materials, supplies, equipment, and services.
The Town of Dundee uses both a decentralized and centralized approach to buying with $30,000 being the threshold between the two types. Individual departments purchase their own items that fall under the $30,000 threshold and the Purchasing Division facilitates the purchase of items over $30,000.
For the disposition of surplus property, the Town uses Central Florida Auction.
Purchasing Department OPEN Bid Schedules
| BID ID | Status | Announced | Questions Due | Pre-Bid Meeting | Bid Due Date | Project Name | Actions |
|---|---|---|---|---|---|---|---|
| ITB 20-06 | CANCELLED | 12/15/2020 | 01/25/2021 | 01/15/2021 | 01/29/2020 | Removal/Demo of Existing Public Works Fence and Replace with New Fence | ITB+20-06 Public Works Existing Fence-Replacement Project (FJM 12-3-20) clean> ITB 20-06 Addendum 1 ITB 20-06 PreBid Meeting Sign-In Sheet ITB 20-06 Addendum 2 Vendor Questions 01.25.2021 ITB 20-06 Termination Notification 01.28.2021 |
| ITB 21-01 | OPEN | 03/17/2021 | 03/29/2021 | Mandatory Site Visit: 03/26/2021 @10am Mandatory PreBid Meeting: 03/26/2021 @1pm | 04/02/2021 | Chain Link Fence at Public Works Facility | ITB 21-01 TABULATION RECORD 20210407 ITB 21-01 Public Works Fence Replacement ITB 21-01 Vendor Questions, Amendment 1s ITB 21-01 Mandatory Site Visit & PreBid Meeting Sign-in Sheets |
Purchasing Department CLOSED Bid Schedules
| BID ID | Status | Close Date | Project Name | Results Issued Date | Actions |
|---|---|---|---|---|---|
| RFQ #18-01 | CLOSED | 04/08/2018 | Water, Sewer, Stormwater Rate Study | 08/14/2018 | Download Results |
| RFP #18-04 | TERMINATED | 12/07/2018 | Demolition Services | 12/12/2018 | Download Results |
| RFP #18-05 | TERMINATED | 01/16/2019 | Repaving & Milling Services | 01/21/2019 | |
| RFP #19-01 | CLOSED | 02/11/2019 | Demolition Services - 705 N. Adams Ave | 02/13/2019 | Download Results |
| RFP #19-02 | CLOSED | 02/11/2019 | Road Resurfacing & Milling Services | 02/13/2019 | Download Results |
| RFP #19-03 | CLOSED | 05/20/2019 | Residential & Commercial Solid Waste, Recycling, Yard Waste and Bulk Waste Removal Services | 06/11/2019 | Download Results |
| RFP #20-05 | CLOSED | 08/14/2020 | Remova/Demo of Old Docks and Replace with New Aluminum Floating Docks at Lake Menzie | 08/14/2020 | Download Results Here- RFP 20-05 |
For Specific Bid documentation of any CLOSED bid, please contact the Town Clerk at JGarcia@TownofDundee.com
Informal Department Purchases
Town Policy states that all purchases over $500 require a department to get three (3) quotes from vendors for an informal comparison of costs if a vendor is not on state pricing or has a continuing contract with the town. Department heads can then choose which of the three vendors they wish to use. A full record of purchases is available upon request from the Town Clerk’s office.