The Town of Dundee website is undergoing modifications to provide enhanced access to documents for disabled individuals who are visually impaired and to comply with the requirements of the Americans with Disabilities Act (ADA) to make reasonable accommodations. While these modifications are being made many documents have been removed. If you would like to obtain a document not currently provided on the website, please contact our Town Clerk, Jenn Garcia at (863) 438-8330 or Thank you for your patience and understanding as we implement these changes.

Purchasing & Procurement

Purchasing & Procurement

Purchasing for the Town of Dundee is coordinated through the Town Clerk’s office. In conjunction with the Administration & Finance Division, the purchasing department is responsible for the procurement of all goods and services in a manner that is ethical, impartial, open, fair, honest, and in accordance with policies, procedures, and laws.

The Purchasing Department administers all Request for Bids (RFB), Request for Proposals (RFP), Request for Qualifications (RFQ), Request for Quotation (RFQ), and Request for Information (RFI) in order to obtain goods and services in the most cost-effective, timely and professional manner.

In addition, the Purchasing Department also works with all town departments to:

  • Process purchasing requisitions,
  • Determine appropriate purchasing methods,
  • Assist in obtaining quotes
  • Develop standard specifications
  • Consolidate requisitions and purchase of like items to obtain the maximum economic benefit and cost savings
  • Explore the possibilities of buying in bulk to take full advantage of quantity discounts.
  • Manage the City’s surplus property to include arranging for disposal through an online auction.
  • Develop purchasing policies and procedures for the purchase and contract of all materials, supplies, equipment, and services.

The Town of Dundee uses both a decentralized and centralized approach to buying with $30,000 being the threshold between the two types. Individual departments purchase their own items that fall under the $30,000 threshold and the Purchasing Division facilitates the purchase of items over $30,000.

For the disposition of surplus property, the Town uses Central Florida Auction.

Purchasing Department OPEN Bid Schedules

BID IDStatusAnnouncedQuestions DuePre-Bid MeetingBid Due DateProject NameActions
ITB 20-06CANCELLED12/15/202001/25/202101/15/202101/29/2020Removal/Demo of Existing Public Works Fence and Replace with New FenceITB+20-06 Public Works Existing Fence-Replacement Project (FJM 12-3-20) clean>

ITB 20-06 Addendum 1

ITB 20-06 PreBid Meeting Sign-In Sheet

ITB 20-06 Addendum 2 Vendor Questions 01.25.2021

ITB 20-06 Termination Notification 01.28.2021
ITB 21-01OPEN03/17/202103/29/2021Mandatory Site Visit: 03/26/2021 @10am
Mandatory PreBid Meeting: 03/26/2021 @1pm
04/02/2021Chain Link Fence at Public Works FacilityITB 21-01 TABULATION RECORD 20210407

ITB 21-01 Public Works Fence Replacement

ITB 21-01 Vendor Questions, Amendment 1s

ITB 21-01 Mandatory Site Visit & PreBid Meeting Sign-in Sheets

Purchasing Department CLOSED Bid Schedules

BID IDStatusClose DateProject NameResults Issued DateActions
RFQ #18-01CLOSED04/08/2018Water, Sewer, Stormwater Rate Study08/14/2018Download Results
RFP #18-04TERMINATED12/07/2018Demolition Services12/12/2018Download Results
RFP #18-05TERMINATED01/16/2019Repaving & Milling Services01/21/2019
RFP #19-01CLOSED02/11/2019Demolition Services - 705 N. Adams Ave02/13/2019Download Results
RFP #19-02CLOSED02/11/2019Road Resurfacing & Milling Services02/13/2019Download Results
RFP #19-03CLOSED05/20/2019Residential & Commercial Solid Waste, Recycling, Yard Waste and Bulk Waste Removal Services06/11/2019Download Results
RFP #20-05CLOSED08/14/2020Remova/Demo of Old Docks and Replace with New Aluminum Floating Docks at Lake Menzie08/14/2020Download Results Here- RFP 20-05

For Specific Bid documentation of any CLOSED bid, please contact the Town Clerk at

Informal Department Purchases

Town Policy states that all purchases over $500 require a department to get three (3) quotes from vendors for an informal comparison of costs if a vendor is not on state pricing or has a continuing contract with the town. Department heads can then choose which of the three vendors they wish to use. A full record of purchases is available upon request from the Town Clerk’s office.